Whatever you are doing or wherever you are doing it, time becomes the thing that stops you from finishing. So, let us explore Time Management in greater depths, between the attached link and this article. It will be time well spent for the future.
Effective time management is not necessarily about saving time but can also be about the order in which we do things. For instance, in an office job, what should we do first? If the telephone is ringing, there is a customer at reception and the receptionist is missing, and there is an email to send, the order should be obvious. You would, of course, answer the telephone before it stopped ringing, and the customer on the other end was potentially lost forever; next see what the customer at reception wanted, because they might be happy to stand there for a little bit longer, if they could see you were busy; and then deal with the email that you should, in theory, have 3 days to reply to under email etiquette rules. However, it is more difficult to decide when it is just a mountain of paperwork that, at first glance, all looks the same, and should not surely exist anyway when computers are being promoted as eliminating most of it.
Well, the answer to your office problems is to quickly sift through the papers to establish deadlines and then take the letters in this order. This is the same with emails, of course. It soon becomes clear that you do not need to process your whole in-tray or inbox in one day because some things can wait beyond a day. So, this is how you should go on, spending a short amount of time each day prioritizing, or triaging as the medical profession call it, and then the rest of your time working on getting through just your prioritized workload. It is less stressful this way.
It is the same at college, you must do the work in the order of the deadlines set by your lecturers, even if one does not seemingly talk to another and they end up quite close together. The key then is to work ahead and not to leave everything until the last minute and so fail to finish anything on time. Prioritise your social life too. That will help.
Set Time Limits
It is useful to set time limits or targets. Then you are more likely to achieve them, rather than have no idea when you will finish. It focuses the mind on doing the best you can within a certain space of time. It eliminates the danger of being so much of a perfectionist that it significantly reduces productivity. There has to be a balance between what matters and what is acceptable in terms of the standard expected.
There is a phrase that goes something like “we do not plan to fail, we fail to plan”, and this is something that directly relates to time management. If we plan out how much time we have to complete a task then we are more likely to stick to it. To have no idea by not having planned out how long it might take will mean that it can take any amount of time.
Something else that we do, with regards to planning, is to underestimate time. It can be demoralising to have everything take longer than we expected. It can make workers feel inadequate and that they have failed in some way with their productivity rate. What they have more likely failed on is not allowing enough time to complete a task. This could involveincorrectly calculating how long the task will take.
Working from home brings a new set of challenges in terms of time management, as many of us have likely realised during the pandemic. We need to be as strict with ourselves as we do at work and not allow ourselves to become distracted by things that we would not even be thinking about at work.
So, think about these three points above alongside the further information about time management provided by the top link and see just how much better your day can go. It is not about clearing your workload, because it will just keep getting added to, but about making sure that the tasks that need to be done are completed on time and to an accepted standard. Everything in its correct order will see the work completed.
Prioritise workloads, taking away anything irrelevant, and ordering chronologically by deadline dates. Set yourself time limits to focus the mind on completing a task in good time and not dawdling on it. Finally, plan everything out, which is similar to prioritisation, although more related to volumes fitting the time available. We wish you well, whether you are getting through your office workload or submitting an assignment for college within a deadline. If you are revising for an exam, then plan out your revision sessions, so that you can fit them all in before the exam. Thinking about how to manage your workload is already a good start to planning how you will manage your time more effectively. You will feel better with everything more planned and organised and less adhoc.