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Communication Tech & Tips To Support Your Remote Company 

Remote brands need effective communication strategies to succeed. Your comms practices might be working just fine, but that doesn’t mean that there is no room for improvement. To help you enhance your performance today, explore these tech options and tips.

1 . ProofHub

ProofHub is a project management tool that supports your team to meet deadlines and organise tasks. Using ProofHub you can plan projects, share notes and collaborate. It’s a platform where you can bring together your team, decision-makers, and managers. There are plenty of tools to take advantage of including Gantt charts, timesheets, schedules, and calendar milestones. With the help of the proofing tool, you can discuss and finalise projects, to achieve the best outcomes. You’ll benefit from features like:

  • Workflows & boards
  • Reports & files
  • Custom roles & notes
  • Advanced search & API

2. Zoho Meeting

Zoho Meeting is a type of communication software that allows you to host online meetings. The tool includes video conferencing software, suitable for team meetings or meetings with customers. It’s easy to log into Zoho Meeting from your desktop, you can host webinars or collaborate with your colleagues. It’s easy to join a meeting, you don’t need to download anything, simply click a button and you’re in. Teams can benefit from features like:

  • VOIP Support
  • Cross-Platform Support
  • Desktop Sharing 
  • Detailed Reports
  • Embed Meetings

3. Gain

Gain is a marketing solution, suitable for SMBs and larger corporations. A few of the key features include user collaboration, content management and auto-publishing. You can also take advantage of mobile marketing, and post scheduling. With the help of Gain marketing software, your team can work together on marketing duties, to keep everyone in the loop.

Using this tool you can create and publish your content, there are plenty of social platforms to choose from including LinkedIn, Instagram, Twitter, and Facebook. Take advantage of client approval management tools, or approval reminders and workflows.

4. Ayoa 

Ayoa is a useful mind mapping tool, there are plenty of productivity features including an online whiteboard, instant messaging, and kanban boards. Brainstorming is easy with the help of the digital canvas. Users can invite collaborators to share the online platform, and work together. You can write up ideas and access planners and calendars. Once you’ve added tasks to the mind map you can assign these to different people in your team. The messaging tool makes communication super easy, ensuring that everyone is up to date.

The Blink app was designed to improve collaboration, communication, and productivity. It’s a great tool to keep everyone up to speed. Blink is a unified platform that includes an activity feed, calendars, messaging, and lots more. With the help of Blink, you can keep track of employee engagement and improve employee satisfaction at the same time. Other features to check out include:

  • Employee task inbox
  • Workforce analytics
  • Integrations (Salesforce & DropBox).

6. Personal comms tools

When you’re running a remote business you’ll want great communication tools. Choosing a SOHO phone system can be the best option, this will give you the best features so that it’s easy to work on the go. When you’re choosing a device it’s best to get a phone with wifi calling. Why is wifi calling better than cellular calling? With wifi calling phones, you can text or call from anywhere that has a wifi connection. Wifi calling can offer improved call quality and you won’t need to download an app to use it. It’s simple to access wifi calling at no additional charge, so long as your phone or tariff allows this.

7. Write up clear policies

To improve communication in your company you’ll need to write up clear communication policies. Outline how often your staff should communicate, and which communications should be used depending on the situation. Establish guidelines so that your staff understands how to communicate with your audience and clients. This is particularly important if you run employee-generated content on your social media.

8. Regular meetings

If your team is working remotely, you’ll need to ensure that you hold regular meetings. Your meetings don’t need to take up lots of time, a quick catch-up a few times a week is all that you need. Schedule both team meetings and one-to-ones, individual meetings are particularly helpful for goal setting. To host productive meetings, these tips may come in handy:

  • Every meeting should have a key goal.
  • Record all decisions made in the meeting.
  • Appoint a note-taker and a meeting host.
  • Give everyone the chance to contribute.

9. Resources for ideas

Running a remote company is an exciting and challenging venture. It can be useful to get advice from entrepreneurs with plenty of experience. To get some great ideas, tune into these top podcasts:

Running Remote: 

This podcast is about creating and scaling remote teams, here you’ll get tips from dynamic entrepreneurs and CEOs. If you want to get the best out of your teams, and you’re looking for unique tips, Running Remote is the podcast you need.

Remote Work Life: 

Alex Wilson-Campbell has built several remote companies, and is ready to share all of his best tips. Every week Alex interviews thought leaders and entrepreneurs, bringing you actionable insights and advice.

10. Collect staff feedback

If you’re keen to improve your communications processes it’s a good idea to gather feedback from your employees. Your staff will be able to offer plenty of useful insights, to help you improve your communications processes. When you take the time to listen to your employees, you’ll ensure that they feel valued. Staff who feel appreciated are more likely to stay in a role, which can reduce costly turnover. Taking care of your staff is the best way to protect your company and grow.

Improving communication will help you to boost productivity, reduce downtime and scale your company. From software tools to clear comms policies, there are lots of ways to boost your performance.

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