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How Automated Transcription Benefits Your Meetings

Transcribing conversions in meetings has been challenging because of the minutes that need a transcription. 

But as technology is developing, there are several ways to transcribe your meeting from start to finish. You need to upload it on software that will convert audio or video into text.

These are called automated transcription software programs. Using this piece of software, it’s now easier to transcribe. 

In this post, we’ll walk you through the ways how automated transcription can be advantageous to your meetings, but first, let’s start with the basics: 

What is Automated Transcription?

Automated transcription allows you to transcribe speech into text accurately. Converting audio or video to text opens a wide range of data mining and information opportunities. 

The text that’s created is quickly analyzed and then fed into other applications for more insight. Accuracy is important.

6 Benefits of Automated Transcription to Meetings

Here are the ways how automated transcription can benefit meetings:

Automated Minutes of the Meeting

Like with interviews, taking copious notes in a meeting is tedious and may even hinder you from engaging fully. Instead of furiously writing, you can take recordings, transcribing them into clear, actionable notes later on. Also, notes are beneficial in settling disputes if there are somewhat questionable outcomes. 

To make the best recordings, make sure that you announce beforehand that the meeting is on record. Not only will this make people aware during the meeting that it’s being recorded, but it also makes attendees more mindful of what they’re saying, which is a win-win situation. 

Cost-Efficient

Automated transcriptions are a lot more cost-effective than hiring a transcriptionist. 

You’ll only be paying a couple of cents per minute. If you transcribe audio, your staff’s productivity starts to increase since they can use their time doing better, more productive tasks. 

Improves Focus

When you transcribe meetings, you can give your employees scannable records without taking notes. Transcribing meetings helps you manage projects, repurposing the transcript into the marketing content. 

Moreover, according to research, visual memory is stronger than auditory memory. So, if you provide your employees with transcripts of all auditory and visual training content, it’s easier for them to retain that information.

Using visuals also allows your team to stay present at the moment and not get easily distracted. Knowing that a transcript exists will let them stay focused on what’s happening. 

Create Additional Resources

One thing about collaborating with the rest of your team is that it causes change. Having a transcript in your meeting is an easy way to transfer text-based information after the fact. 

You can also quickly update old notes, existing practices, and information in just a quick refresh without having to write everything again after the meeting is over. 

It also provides a good refresher after a meeting. It’s easy to leave and forget everything discussed for the last hour or so. Transcription provides everyone with the resource to refresh their memory whenever needed. 

Accessibility

Machine-generated transcripts are more accessible than ever before, as many audio-to-text converters are available online. You don’t need to record on a separate device, as well. 

All you need to do is to pick an online speech recognition software of your choice, and the voice directly converts into text while speaking. 

Noise Filtering and Speaker Identification

Automated transcription software is equipped with speaker identification tools and speaker verification features to determine who is speaking and if that speaker has permission to go on record.

These features will ensure that sensitive records are secure and has appropriate attribution. 

4 Top Automated Transcription Software for Meetings

When looking for a transcription service, you wanted to have options. Here are great automated transcription software that you can use for meetings: 

Transcribe

Transcribe is a privacy-focused transcription tool that automatically converts audio files to text. Whether you’re listening to music, podcasts, or in a meeting, it will help you save time money and boost productivity. 

It comes with a specialized audio player that decodes the audio, foot pedal support, and excellent slow-motion performance. It also comes with handy keyboard shortcuts that help you do tasks like inserting timestamps.

Overall, this software is ideal for professionals who want a clean and private way of transcribing audio. 

Gong.io

This sales-focused meeting transcription tool analyzes text from interactions on video calls, phone calls, messages, and emails, applies intelligence algorithms to find patterns, and allows sales teams to win more deals.

Rather than solely relying on opinions on what’s working on your sales conversations, it provides analytics based on data and not guesswork.

Temi

Temi is a transcription software for video files that offer high accuracy. But to get the best results, you need to ensure high-quality audio. It should also have a clear accent and minimal ambient noise. 

Temi allows you to review and adjust the playback speed. It also identifies the difference between two speakers, labeling every person’s audio accordingly.

Otter

This note-taking app is best for in-person meetings. It’s user-friendly, working on a desktop or an app on your phone or tablet. Otter also allows you to sync your calendar through Microsoft Outlook or Google Calendar. 

Furthermore, it identifies speakers, highlights essential phrases, and creates transcripts in real-time. 

Over to You

So, there you have it. With all the benefits that have come with automated transcription, there’s no doubt that it’s more efficient and cost-effective than hiring a transcriptionist. 

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